Get your event started...
Selecting a Traditional Event
The Event Selection step of the Event Wizard displays the complete list of downloaded events from Data Download. On this step, select the event to be played. In this case, the San Diego Regional event is selected (highlighted blue background on the row).
[Green Arrow] The currently selected event, if there is one, will be shown with a highlighted row background
[Red] The "new" and "edit" buttons can be used to manipulate Off-Season events
[Black] Create a database for a selected event (see below)
[Blue] Update event participants records on an existing event database. This is used for situations where the event database was created before additional registration changes were made.
Creating an Off-Season Event (Optional)
For FMS Off-Season, clicking “New” (in the red box above) will allow the addition of an unofficial (Off-Season) event. Only events added manually can be edited, those downloaded from FIRST are protected from edits.
The Event Code (red arrow) must be unique from any other events on the machine- regardless of whether they are official or not. Additionally, it's important to make sure the inclusive start and end dates (blue arrow) are marked properly, as they're used to validate schedules and could create problems in later steps if marked inaccurately.
The alliance count and playoff style can also be edited on this screen, but only before the playoff tournament process has begun (i.e. until Alliance Selection).
Creating Event Database
Once the target event has either been selected (traditional event) or created (off-season event) it will need a database to store its results. To initiate this process, click the "Create Event Database" button (shown here in the red box). For an Off-Season event, the Database is automatically created. For a tradition event, an additional window(s) are displayed, as described in the next step.
For traditional events and Off-Season events that are Syncing data with FIRST, clicking "Create Event Database" will cause one of two windows to appear. The window on the left will appear if FIRST HQ has not yet "released" the event to begin. As the instructions imply, you'll need to wait until the event is released to proceed. Contact your event support contact if you have questions.
Once an event has been released (and data download completed), clicking "Create Event Database" will trigger the window on the right. On this screen, the FTA will need to enter the PIN number they were provided by FIRST. Upon doing so and pressing Submit, the creation process proceeds as described below.
Event Database Creation in Progress
Once the target event has had the correct PIN entered, the system will create a location to store the event's results and data. This will temporarily disable the screen (as indicated by the working bar on the lower right) as the event database is created. This will populate registration information, template code and more.
Once the process completes, and each time this step is re-opened thereafter, the button will be disabled as the database has already been created.