Setup (Day 0)

Prepare the field and arena for play


For a three-day Regional event, setup is done on the day preceding the Practice matches; Regional Directors can choose to also allow pit load-in during setup, but this does not affect setup activities. For a two-day District event, setup may happen on the same day as Practice matches and robot Inspection. For the purposes of this document, setup is just considered the “setup activity” and is not specific to event type.

  1. Check in with your FTA and find out of the FMS System has been setup.
  2. Launch the FMS Event Manager software (if not already loaded)
  3. Check to determine if the Internet Connection provided by the venue for FMS has an overlapping IP range.
    • Launch the FMS Event Manager software, and click on the “Settings” button at the top of the application.
    • The “Network Config” tab in the resulting panel should be automatically selected. If not, please select this tab.
    • Click on the button marked, “Get Router Configuration” under the “Router” heading.
      • If the “Internet IP” is marked as “unknown”, click the button again.
      • If the “Internet IP” shows up with a RED background and an IP address that starts with 10.xx.yy.zz, contact your FTA and let them know the Internet IP overlaps.
        • The FTA will likely place a router between the Venue Internet and the Scorpion. Once this is done, power cycling the Cisco Router within the Scorpion will speed up detection of the new network.
      • If the problem persists, the FTA should contact HQ Support.
    • If the venue requires a specific static IP address, uncheck “Use Venue DHCP” and enter the details in the “Venue Internet” section. This should only be done with your FTA.
  4. Once the FMS System is setup, contact HQ support via Slack to determine if there are any FMS updates or maintenance that needs to be done for your event. It may not be possible for you to perform a successful Data Download without authorization from HQ support. Do not create the event database until HQ support ok’s you to complete this action.
    • If an update was required, you will also need to update the Audience Display toughbook using a USB drive (ask the FTA for one).
    • You can find a copy of the Audience Display installer in the following location
      • C:\Program Files\FIRST\AudienceDisplayInstaller
  5. Load the Audience Display software on the Audience Display Toughbook ONLY if the event database has been created. Without an event database, the Audience Display may not load correctly.
    • The Audience Display has two hotkey combinations to load its configuration panel.
      • CTRL-SHIFT-F12
      • CTRL-SHIFT-C
    • Use the hotkey CTRL-SHIFT-1 to move and center the audience display onto the primary monitor, or if using HDMI output use CTRL-SHIFT-2 to move and center the audience display to the secondary monitor.
    • A/V might want to run their own Remote Audience Screen – if so, they can find the software .MSI installer under the following location on the server (reminder – if A/V has a previous copy of the Remote Audience Screen installer, and the software has updated, they will need to get a new copy of the installer after the update):
      • C:\Program Files\FIRST\AudienceDisplayInstaller
  6. Within the FMS Event Manager software, click the “Field Test” button at the top of the application and ensure all of the hardware is online.
    • All component LEDs should be Green – you may need to click “Refresh Indicators” to get updated information. Some update via refresh, some only make you think they do.
      • Any elements under “Field Hardware” that remain Red may need HQ Support to help troubleshoot.
      • The FTA should help troubleshoot all components of the Field.
  7. Run Match Test and confirm that all field components operate correctly. This process should be coordinated with the FTA
    • You cannot access the Match Test area (the button will not become active) until the Data Download step (Step 1) has been completed in the Event Wizard, an event is selected (Step 2), and the database has been created. Contact HQ support for assistance if this has not been completed yet.
  8. Coordinate with the FTA and A/V crew to ensure that all game sounds play correctly. You can use the “Test Sound” buttons within the Audience Display configuration panel to play test sounds, or use the continuous sound player in the audience screen’s Jump Menu (right-click the Audience Display icon in the task bar).
  9. Verify that the printer is working correctly.
  10. Set up event by using the “Event Wizard” at the top of the FMS Event Manager software. Check with Event Registration and make any necessary changes (add/delete) to the list of participating teams. Verify with the FTA before making any changes.
  11. Generate Practice Match schedules and activate the Practice schedule (Steps 3 through 6 in the Event Wizard) and print out sufficient copies to distribute to teams (from the “Reports” button at the top of the application). In some venues, the Pit Admin may only need a single copy of the schedule and they’ll go and make copies. Work with the Event Manager and the FTA to ensure that the Practice Match schedule works within the overall timeframe of the practice portion of the event.
  12. Work with the FTA to determine if you need to print the Announcer’s Report for practice matches. Often this is not necessary.
  13. Work with the FTA to ensure that the WPA key file is transferred to the radio programming kiosk. The WPA key file can be exported from the “Practice Team Selection” step (Step 3) from the Event Wizard.
  14. Ensure the Backup Configuration settings have been set.
    • Select “Settings”, click on the “Backup Config” tab, and click “Browse” to set a backup location.
    • This MUST be on a thumbdrive or other external storage.
  15. For events that move directly from Setup to Practice, go on to Practice. For all others, determine when you will be leaving for the evening.
    • When you leave for the evening, please put the field lighting into “Night Mode”. You can access “Night Mode” from within the “Settings” page, the button marked “Night Mode” is under the button marked “Awards Mode” in the center top of the application.